Summary of Instrumentos archivísticos y generalidades de las Tablas de Valoración Documental (TVD)

00:00:00 - 00:15:00

This video discusses the importance of archival documents and the different ways in which they can be stored and valued. It explains the advantages and disadvantages of each method, and reviews the process of creating a document valuation table. The video concludes by discussing the importance of getting the approval of an internal committee and presenting the table to the general archive.

• 00:00:00 This video explains the different types of archival instruments, such as the Tabla de Valoración Documental (TVD), and how they are used to value and appraise archival materials. It also explains the importance of archiving in an organized way, and the different types of archival instruments that are used to do so.
• 00:05:00 The tables of value (TVD) are tools used to document the historical value of things. They are different only by the box for preservation in archival management, which contains tables of retention document but not tables of valuation document. When comparing institutional archival plans with document management program, although both are archival tools that support document management, each has its own particular difference. While the program of gestion document provides a more medium-term and long-term plan, the institutional archival plan allows for the articulation of other plans within the entity, such as purchasing plans, acquisition plans, and needs for document management at the level of the entity, along with the documented needs. Thus, although they are very similar, each has its own specific difference, as well as an individual objective in terms of specific archival normativity that affects the instrument archivistic table of valuation document. We have the 2012 decree 26/09 regulating the title 5 of the Law 594 of 2000, which establishes that document management systems for entities must establish retention and disposition procedures for documents. This is reflected in tables of retention document and tables of valuation document. Given this, we have a important guide for beginning to apply these archival instruments in entities. The agreement 004 gives us
• 00:10:00 The tables of value document classification (TVD) are general series that constituted the entity at that time. They are the general series and their types of documentary series. The classification will help us identify which document corresponds to which department within the entity, and it will also help us determine which series were and continue to be mission-critical for the entity. For example, the general series of reports, acts, and circulars are documentary series that remain in production even after many years have passed. The documentary series general categories that are presented here will help us identify these series. The table of value document classification instrumental will help us identify which series are mission-critical and which are general series. After we have identified the series and their series, we will show how to format the table of value document classification. Very important that at the moment of assigning document retention time we make a value-based document classification conscious. A value-based document classification is raised by an interdisciplinary team of different knowledge areas. There should be archivists, public administrators, lawyers among other disciplines, because each of these disciplines can help us with the history work. Furthermore, each of these disciplines can help us make the best decisions when it comes to document handling procedure. So, we remind
• 00:15:00 The video discusses the importance of archival documents and describes the different ways in which they can be stored, including digitalization and microfilming. It explains the advantages and disadvantages of each method, and then reviews the advantages and process of creating a document valuation table. The video concludes by discussing the importance of getting the approval of an internal committee and presenting the table to the general archive. Once the table is approved, the archive general will request its inscription in the national register of documentary series.