Summary of October 10th, 2022 Board of Commissioners Regular Meeting

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00:00:00 - 01:00:00

The Board of Commissioners in the town of Hazen discuss the possibility of extending the town's contract with the garbage company, and they also discuss the importance of preserving the historic appearance of the town. They also mention the need for a new public information officer, and they discuss the upcoming adverse weather policy.

00:10:00 This video introduces the Board of Commissioners and their staff, and explains why they have never introduced themselves this way before.
00:15:00 The town's interim town manager and town attorney discuss the town's contract with the garbage company, discuss sustainability measures, and answer questions from the audience. The board approves the agenda without any modifications.
00:20:00 The video discusses how the town of Hazen is considering options for recycling, including whether to continue using the roadside collection or to contract for a two-year extension with a new contract. The Board of Commissioners will be deciding whether to approve a contract at their next meeting.
00:25:00 The video discusses the possibility of holding work sessions instead of regular meetings to speed up policy decisions. It also mentions the importance of keeping the recycling industry uniform and the need for discussion on extending the contract with GFL.
00:30:00 The town of Pittsburgh is operating without a contract, which some commissioners worry could eventually lead to the town losing its 2100 customers. The commissioner also reports that they are currently working on a public information officer and are considering ways to better serve the elderly, disabled, and children.
00:35:00 Dan Sundberg, a landscape architect and chair of the Chatham County Historical Association, speaks to the Board of Commissioners about the importance of preserving historic appearance in Chatham County. He says that, although campaign signs are a problem, there are also other types of signs that need to be taken care of. He asks the Board to delay action on the issue until after the campaign season is over.
00:40:00 The video discusses Clinton Miller's, Kim D Monaco's, and Tony Meyer's vision and direction for their work as commissioners for Chatham County, which initially included creating interim guidelines while the Udo was being contracted. However, the Udo has picked up the pace, so now they are directly integrated as commissioners and are aware of the overuse of certain species of plants due to the limitations of the current plant list. They discuss their highest priority as adhering to the goal of retaining Chatham's natural character as noted in the Chatham County land use plan. The plate list functionality includes dividing plants into natives, cultivars (an exotic invasive plants are excluded), and Exotics. The intention is to have some areas primarily planted natives to enhance or fill gaps in existing plant stands, while other areas allow a heavier use of cultivars and Exotics. The list also references native Woody plants specifically or picked by the Chatham County Cooperative Extension Office. Matt Jones's list, based on Dr. Steve Frank's research and reviews by Dr. Barbara Fair, is the top recommended native plants for NC Piedmont. Hillsboro's plant lists from their Udo, Landscape Architects, and plants mints serving on the appearance commission are also mentioned. The video stresses the importance
00:45:00 The Chatham County Appearance Commission has developed a list of plants that should be included in county ordinances, and encourages residents to adapt and use this list to help preserve the rural character and lifestyle of Chatham County. The commission also promotes contact sensitive design, historic structures, native trees, naturalistic landscape design, and reducing soil erosion. Finally, the commission encourages low impact development and green storm water infrastructure techniques.
00:50:00 The commissioners discuss the consent agenda and motion to approve the text amendments submitted by the Planning Department. There is also a motion to close the public hearing.
00:55:00 The video discusses the upcoming adverse weather policy, which will allow for the town to cancel events due to bad weather. The new HR Director, Jennifer Eeks, has noticed that the policy has been poorly implemented in the past, and she plans to make changes.

01:00:00 - 02:00:00

The board of commissioners for the town of Pittsburgh discuss a variety of issues at their regular meeting on October 10, 2022. These include funding requests for events and projects, the designation of a truck route, and the development of a new land use plan.

01:00:00 The town is recommending approving a sponsorship request from the Rotary Club to assist with costs associated with the Pittsburgh Street Fair, as well as a sponsorship request from the Pittsboro Business Association to assist with costs associated with the Christmas tree lighting. Staff also recommends approving a request from DOT to assist with costs associated with the town's planned shutdown.
01:05:00 This YouTube video discusses a funding issue for an event that didn't happen, and discusses how the Pittsburgh Board of Commissioners can clarify the situation. A board member suggests that any leftover funds from Summerfest be used to cover the cost of the event, and Teresa responds that she can investigate whether this is possible.
01:10:00 The commissioners approve the funding for the police and find out that some money was spent which is okay. Katie Keller will speak to the commissioners about the application for the rural transformation Grant.
01:15:00 The town is seeking a world transformation grant to fund the construction of Louis Freeman Park. The funding would come from the ARPA grant program, and any costs would be shared by the town and the developer. There are no negative consequences to going back to the well a second time, as long as the progress made in the past is shown. Commissioner Ship motioned to direct the staff to apply for the grant, and the motion passed unanimously. Kent Jackson is now going to speak about the designation of a truck route alternative.
01:20:00 Morgan gives a PowerPoint presentation on the two truck route alternatives being considered for NC 87, which include NC 87 and China Parkway. The key advantages and disadvantages of the two options are outlined, and it is noted that funding for the two projects has either been discontinued or are in the early stages. It is also noted that the North Face of Chatham Parkway is expected to be completed in the next few years, and that the South Bay will be completed around 2027.
01:25:00 The next steps for the Pittsburgh truck route are to first pass a resolution for the route, revise the resolution to satisfy DOT, and then initiate the process to designate Highway 87 as the truck route. If the route is moved to Chatham Parkway, then a resolution will also need to be passed for that route.
01:30:00 The commissioner addresses the concerns of some regarding the lack of binary choice in the situation of Highway 87 as a truck routing option. They talk about the need for a pedestrian-friendly route from Al's Diner to Highway 92, and the commissioner expresses confusion about the need to redesignate Highway 15 501 for a truck route when there are restrictions in another part of Chatham County. They ask DOT for clarification on these issues.
01:35:00 The video discusses the possible solutions to the situation in which DOT has changed its mind about a planned truck route and the implications this has for projects that are already approved. The speaker suggests that a meeting with DOT now is the best course of action.
01:40:00 The video discusses the possibility of designating a new truck route for 15 501 in Hillsborough and Orange Counties, as well as the process for doing so. The engineer from DOT state says that based on the actions taken by the commissioners, the route for 15 501 should be 87. If the route is decided to be 87, a letter will need to be sent to DOT traffic engineer to make the change.
01:45:00 The video discusses questions that commissioners may have about the Tarpo Meeting, which is upcoming. It is unclear if Morgan DeWitt is new to the position of commissioner, but she is said to be in the process of joining the organization. Commissioners are also concerned about school traffic and truck restrictions on Federal highways. MorganDeWitt says that the route for 15 501 will remain the same, and that she will email commissioners with more information about the issue.
01:50:00 The town of Hillsboro is considering increasing its section size from 35 to 40, in order to make it easier for drivers to get to bonus up to power place. Planning staff has been working on a land use Plan update, and the mayor has been on stakeholder calls. There are plans to distribute a survey in September and November, and the town is hoping to have a decision on the section size by the next board of commissioners meeting.
01:55:00 The video discusses the upcoming timeline for the development of the land use plan update for October 2022. The plan will replace the existing land use plan and rezoning requests will need to be submitted during this time. The contract for the update was signed in May and the community meeting is expected to be held in November.

02:00:00 - 02:45:00

The Board of Commissioners adjourned to closed session in order to consult with an attorney about a possible motion to extend the Board's meeting time. The Board of Adjustment discussed potential members for the board and adjourned.