Summary of #ITPMFZTO Exit IT Project Manager Interview - Anna Vanina

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00:00:00 - 01:00:00

In this YouTube video titled "#ITPMFZTO Exit IT Project Manager Interview - Anna Vanina," Pavel, the interviewer, introduces himself as a project manager with over 5 years of experience and provides background information on the company he works for, Inday to Leds. Anna, the interviewee, discusses her experience as an IT project manager and her passion for learning and implementing new technologies. She shares her experience with implementing a new module for export deliveries and highlights the importance of effective communication with her team. She also discusses a project she worked on involving data migration and emphasizes the role of IT project managers in managing projects related to software programs. Anna discusses the challenges she faced, such as input and output issues and communication errors, and emphasizes the need for clear requirements and communication within the company. She also provides insights into the process of organizing and managing IT projects and highlights the importance of involving developers and testers in the project. Furthermore, Anna discusses the different types of testing in IT project management and the importance of proper task descriptions for developers. Overall, Anna emphasizes the need for a well-rounded approach to IT project management.

00:00:00 In this section, Pavel, the interviewer, introduces himself as a project manager with over 5 years of experience and provides some background information on the company he works for, Inday to Leds, which focuses on Data Science and Big Data projects. He explains that they also work on other projects related to applications and systems. The format of the interview is then discussed, with the expectation of the main part lasting around an hour, but with flexibility for additional questions if needed. After Pavel presents the agenda, Anna, the interviewee, expresses her support for the proposed format and shares some information about the company, including its founding in 2014 and its initial focus on projects.
00:05:00 In this section, the interviewee discusses the importance of hiring a young specialist for their growing company. They mention that having someone with a fresh perspective and enthusiasm for project management would be beneficial. They also mention the presence of a mentor to guide the new hire and help them become a skilled professional tailored to the company's processes and specificities. The interviewee states that they are interested in various directions such as Natural Language Processing (NLP) and Computer Vision.
00:10:00 In this section, Anna Vanina discusses her experience as an IT project manager and her passion for learning and implementing new technologies. She starts by mentioning that she currently works in the export sales department of a Belarusian oil company and enjoys the constant learning opportunities that come with her job. She also describes the challenges she faced when implementing a new module for export deliveries and the importance of effective communication with her team. Overall, Anna's enthusiasm for problem-solving and personal growth shines through in her approach to project management.
00:15:00 In this section, Anna Vanina discusses how she took the initiative to become an IT project manager in her company. She explains that there was a need for a unified system within the company, as the existing software was not meeting their requirements. This decision came from higher management, and Anna was tasked with implementing and developing the system further. She mentions that initially, there was no specific person responsible for the project, but she stepped up and took charge after the software was implemented.
00:20:00 In this section, Anna Vanina, an IT Project Manager, discusses a project she worked on that involved migrating data from one system to another. The project took several years to implement, and Anna's team was responsible for developing and implementing the necessary calculations and pricing formulas. The migration process was done manually, and Anna's development team played a crucial role in transferring the data from one database to another. The team was located in-house, which Anna believes was a significant advantage as it facilitated better communication and collaboration. The team consisted of several sub-consultants and a few developers who worked together to meet the project's requirements.
00:25:00 In this section, Anna Vanina discusses the role of IT project managers in a company. She explains that IT project managers work with a mix of business analysis and testing, as they are responsible for managing projects related to improving and enhancing software programs. They work closely with developers and testers to ensure that any changes or modifications are properly implemented and tested. Additionally, Anna mentions that project managers also have responsibilities similar to consultants, but with a focus on more complex tasks. They oversee the work, prioritize tasks, and collaborate with various departments to ensure smooth implementation. Overall, Anna highlights the importance of having a project manager involved in the process to ensure successful outcomes.
00:30:00 In this section, Anna Vanina discusses some of the challenges she faced as an IT project manager. She talks about a specific issue with input and output of service records, where it took a minute or two to generate a record, which she found unacceptable. She also mentions an internal mistake made by the development team, which she discovered and provided evidence for. Anna highlights the importance of clear requirements and communication within the company. She also mentions the need to coordinate work with clients and actively manage infrastructure specialists when necessary. Additionally, she mentions that the IT department has had limited experience in certain areas but has improved over the past few years.
00:35:00 In this section of the interview, Anna Vanina discusses her role as an IT Project Manager and the development of new reports or modules within the company. She mentions that she doesn't directly manage the development team, but she is involved in the design, testing, and discussion of new features. She also talks about how her performance is evaluated based on the effectiveness of her initiatives and the implementation of new modules. Additionally, she highlights the importance of having measurable results and data in order to demonstrate the success of her projects.
00:40:00 In this section of the interview, Anna Vanina discusses the process of organizing and managing an IT project. She explains that it starts with a team meeting to discuss the desired functionality of the project, followed by estimation of time and budget. The next steps involve the discovery phase and pre-sales stage to determine the client's vision and requirements. Anna emphasizes the importance of having a business analyst to gather requirements and an architect to design the framework. She also mentions the need for developers to execute the project. Overall, she highlights the necessity of understanding the client's goals and ensuring effective communication within the team.
00:45:00 In this section of the interview, Anna Vanina discusses the importance of involving developers and testers in the project. She emphasizes the need for a clear plan and understanding of where the project is heading. Additionally, she suggests bringing in testers at the initial stages to provide their perspective on how to test the project. Anna also mentions the need for a backend and frontend developer, but the exact scale and number of developers required depend on the project's scope and complexity. She highlights the importance of not compromising on quality and suggests hiring an architect to ensure a seamless implementation and deployment process. Overall, Anna emphasizes the need for a well-rounded team of specialists based on the specific project requirements and skillsets.
00:50:00 In this section of the interview, Anna Vanina discusses the importance of having a versatile individual who can handle various tasks in IT project management. She mentions that the number of people required for a project may vary, but it is crucial to find the right specialists based on the project's requirements. Additionally, she highlights the significance of planning the testing phase and having a skilled tester who can make decisions on the type and quantity of tests based on the budget and complexity of the program. Overall, Anna emphasizes the need for a well-rounded approach to IT project management.
00:55:00 In this section, the interviewee discusses different types of testing in IT project management. She explains that there are various types of testing, such as module testing, integration testing, and final system testing. Functional testing, which involves testing the system's functionality, is usually done in a pyramid structure, with module testing at the bottom and final system testing at the top. Non-functional testing, which includes testing system requirements like performance and security, is also important. The interviewee clarifies that business analysts are responsible for identifying these requirements, and it is essential for developers to have clear and understandable task descriptions to ensure proper implementation.

01:00:00 - 01:35:00

In this section of the video, Anna Vanina expresses her gratitude for the feedback she received during the interview and reassures that she is not discouraged but ready to continue. She emphasizes the importance of practical skills and compliments the interviewer on their depth of knowledge. Anna also highlights the significance of giving young or beginner specialists the opportunity to shine in interviews and creating a supportive environment for them to thrive. The interviewer thanks Anna for her insights and acknowledges that this type of interview can be helpful and educational for those who are learning and stressed about their own interviews. They conclude by expressing gratitude and wishing each other success.

01:00:00 In this section, Anna Vanina discusses the importance of efficient code development and testing in IT project management. She emphasizes the need for developers to write optimized code that can execute tasks quickly and effectively. Vanina also mentions the importance of having a competent team, including a lead developer and experienced testers, to ensure that tasks are completed within the desired timeframe. Additionally, she highlights the significance of load testing to assess the performance of the system under different conditions. Overall, Vanina emphasizes the importance of organization and collaboration in the daily routines of an IT project manager.
01:05:00 In this section of the interview, Anna Vanina discusses her role as an IT project manager and the process she follows. She explains that they start by prioritizing the product backlog and planning the sprint. Daily ceremonies and communication with the client and development team are essential, as well as addressing any issues or questions that arise. After each sprint, they present the results and conduct retrospectives. Anna also mentions the importance of collaborating with business analysts and architects throughout the project and the need to prepare documentation such as the vision, SRS, and BBS.
01:10:00 In this section, Vanina discusses her role as a business analyst during a new project. She explains that her responsibilities involve working with the team to gather and analyze input data from the client and then iterating through the project until completion. Vanina and her team hold meetings to discuss goals and timelines and work together to come up with solutions and enhancements to the virtual CRM system. Throughout the project, the team communicates with clients and collects feedback to constantly improve the product. To prevent risks, Vanina and her team have identified and addressed possible pitfalls that may arise during the course of the project. Overall, Vanina believes that regular communication and collaboration are essential to the success of the project.
01:15:00 In this section, the interviewer discusses with the interviewee her motivations for taking on the role of an IT project manager. They commend her for her willingness to participate in an open interview and see it as a step towards self-discovery and leadership. However, they also highlight that her experience is quite specific to large companies and SAP projects, which may not be applicable to all project management contexts. They suggest that she could benefit from reframing her experience in terms of project management phases and processes to better align with the role of a project manager.
01:20:00 In this section, Anna Vanina discusses the importance of practical experience and self-education for a project manager. She emphasizes the value of listening to and learning from other engineers, and how it can help project managers better understand and communicate with their team. She also highlights the role of context in understanding different perspectives and approaches to project management, and the importance of adapting one's approach to fit the needs and expectations of different stakeholders.
01:25:00 In this section, the interviewee discusses the role of an IT project manager and the challenges they face. They emphasize the importance of being concise and clear in explaining project management concepts, as well as the need to prepare for interviews by anticipating common questions and using terminology relevant to the field. They also advise against using slang or jargon that may not be familiar to the interviewer.
01:30:00 In this section, the speaker discusses the importance of pausing and taking time to formulate answers during an interview. They suggest that taking a 30-second pause to think and structure your response can be beneficial, rather than hastily answering questions. The speaker also mentions the need to have a tracker or visualization tool for managing tasks and collaborating with colleagues. Overall, they praise the interviewee for her performance, acknowledging her lack of practical experience but noting her ability to provide accurate answers. The speaker concludes by expressing their hope that the interviewee will gain confidence and not be afraid of future interviews.
01:35:00 In this section of the interview, Anna expresses her gratitude for the feedback she received and reassures that she is not discouraged but rather ready to continue. She acknowledges the importance of practical skills and compliments the interviewer on their depth of knowledge. She also discusses the importance of giving young or beginner specialists the opportunity to shine in interviews and creating a supportive environment for them to thrive. The interviewer thanks Anna for her insights and acknowledges that this type of interview can be helpful and educational for those who are learning and stressed about their own interviews. They conclude by expressing gratitude and wishing each other success.